Ensuring Accurate Information for the KY State Directory Before March 20 Deadline

Keeping the Kentucky State Directory up to date is essential for smooth communication and effective coordination across all lodges and state committees. With the March 20 deadline approaching, it is crucial that all lodge elections are completed and all committee information is accurate. This post explains why timely updates matter, what steps to take to ensure your information is correct, and how this benefits everyone involved.

What Needs to Be Updated

Before the March 20 cutoff, every lodge should confirm that:

• Lodge elections are completed and results submitted

• State committee positions are filled and reported

• Contact information for all officers and advisory board members is accurate, including:

- Mailing addresses

- Phone numbers

- Email addresses

If you have recently moved, changed your phone number, or noticed missing email addresses, especially for advisory board members, it is vital to update these details immediately.

How to Update Your Information

Updating your information is straightforward. Follow these steps to ensure your details are included correctly in the directory:

1. Review your current contact details

   Check any previous directory listings or communications to verify what information is on file.

   
   

2. Gather updated information

   Collect your new address, phone number, and email address if any changes have occurred.

   
   

3. Contact the directory coordinator

   Send your updated information to the designated contact person. For the KY State Directory, reach out to Vicky Pauly at the email address bpoe273@gmail.com or call 513-222-2269.

   
   

4. Confirm receipt

   After submitting your updates, confirm that the changes have been received and will be included in the next directory edition.

   
   

5. Encourage others to update

   Remind fellow lodge members and committee officers to verify their information as well.

   
   

The Importance of the March 20 Deadline

The March 20 cutoff date is set to allow enough time to compile, verify, and print the directories before the DD Clinic on April 12. Missing this deadline means your updated information might not appear in the printed directory, leading to communication gaps.

Meeting this deadline benefits everyone by:

• Providing a complete and accurate directory at the DD Clinic

• Allowing members to network effectively during the event

• Reducing confusion caused by outdated contact details

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Final Thoughts and Next Steps

The KY State Directory is a vital tool for all members and leaders. Taking a few minutes to verify and update your information before March 20 ensures you stay connected and informed. If you have any questions or need assistance, contact Vicky Pauly at bpoe273@gmail.com or 513-222-2269.